30 AI Follow Up Email Templates for Claude and ChatGPT
From the first email to the contract renewal. Paste in your notes, and Claude or ChatGPT fills in the brackets in your voice. Each email is short and asks one question.
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A Follow Up for Every Moment in the Deal
The Seven Touches
- The first email, with one easy question
- A LinkedIn note and a 20 second voicemail
- The new angle, never "just checking in"
- The letter paragraph and the last email
After a Conversation
- After a first meeting or a phone call
- After a site visit or job walk
- After you send a quote
- After a demo or a no show
When They Go Quiet
- When a quote goes quiet
- "Just send me some information"
- "The budget is tight"
- "Try me again in March"
Keep It Warm
- After you win the job
- When their company is in the news
- Asking a happy customer for a referral
- Before a contract renews
The New Angle (Touch 4)
Subject: [Topic they care about] before [season or deadline]
Hi [First name],
Something I see a lot with [their kind of company]: [a common problem and when it tends to hit]. Planning for it now usually costs less than handling it in a rush.
If it helps, I can send [a one page checklist or a rough budget] for [their location]. Worth a look?
[Your name]
Every template comes with a note on why it works and a line on what to paste into Claude or ChatGPT. Two prompts up front fill in the brackets from your notes and find one real detail about the company. Pair them with the free About Me kit and every email sounds like you.